1,000 Benefactors in Hastings - and a decent "support & accountability system"

When I start to work in 2011 to raise standing order commitments in Hastings, it is important to me that my work is accountable to the supporters of the following organisations:
1) Hastings Pier & White Rock Trust
2) Freelending Community Interest Company
I propose an annual meeting at which I am held to account for my actions in Hastings in relation to the above organisations; held accountable by the 1,000 supporters of those two organisations whom I intend to sign-up.
Any other ideas welcome as to how, as an 'in-comer' I get the balance of accountability & support right for my work in Hastings?

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